• Alex Mane

4 Reasons Event Planners are Growing Communities Around Their Events

Establishing a genuine connection with attendees and creating a safe space where people can pursue their passions has never been more important to event organisers, as our Event Trends Report 2020 reveals. Here’s why building a community is crucial.

Catering to niche interests, championing inclusivity and diversity, and promoting a local focus – with these kinds of ambitions in their sights, it’s no wonder 53% of creators said they will be planning events to help build a community in 2020, compared to 42% in 2019. Benefitting both attendees and organisers, here are four reasons why it pays to approach this year with a community-driven focus.

Access to a ready-made audience 

When we talk about community you might think about a local event – whether that’s aimed at raising funds for a worthy cause, bringing about positive change in your area, celebrating something special or simply getting to know your neighbours – but communities can be national (or even global, both IRL and online) as the team behind Love Trail Running told us. Based in Lancashire, the group attracts an audience who want more than an event – they want to feel part of a collective. “We’ve been to Scotland and Wales before, and because trail running is quite niche, we have a social media following in other countries,” says founder Rodger Wilkins.

A focus on wellness has surged in recent years, and any event that helps create a community can have a positive impact on people’s wellbeing. In this year’s survey, respondents acknowledged the rise of a back-to-basics approach, with “people actively trying to re-engage with their hobbies amid this social media peak”. 

Extra engagement among attendees

Spotted a gap in the current events offering? Want to give like-minded people a reason to get together on a regular basis? That’s what motivated Matt Hardwick, co-founder of London Gaymers. “There are LGBT spaces and there are gaming spaces, but there were no spaces for that crossover, and that is ultimately why the group started and why the group exists,” he says. 

The Event Trends Report 2020 shows that, for 82% of event planners, overall attendance rates are the biggest indicator of how well an event went – and when you are catering to a specific audience or set of interests, you have the opportunity to tap into a highly engaged and responsive audience. These are attendees who will join the conversation on social media, share word-of-mouth recommendations and become repeat customers.

Championing a ‘come one, come all’ philosophy 

As well as catering to a particular set of interests, growing a community also means championing inclusivity and diversity. And for Bami Kuteyi, creator of Bam Bam Boogie dance fitness, that means creating a place where everyone is free to be themselves. “I want to make sure that the people in the room feel connected and understand it’s a safe space where they can be whoever they want to be – regardless of what might be going on in their life,” she says. 

Securing advance ticket sales 

Growing a community means commanding audience loyalty, which makes it much easier to gather feedback, plan future schedules and create more accurate budget forecasts based on predicted ticket sales. With 80% of respondents identifying ticket sales as the most common source of revenue, it’s important to dig deep into understanding people’s needs and what has resonated in the past to ensure they book again. Successful creators look beyond great attendance rates to gather qualitative responses and find out how their social media posts performed for an altogether more holistic view of how their events are performing. 

1 view

Blue Lama Photo & Video // bluelamaevents@gmail.com

© 2020 by  Blue Lama